UNDERSTANDING THE FINANCE COMMITTEE

There are 3 funding channels provided by Student Senate: Semester Budgets, Weekly Funding Requests, and Summer Senate.

1. Semester Budgets

Semester Budgets are only available to chartered organizations, which excludes those with temporary or frozen charter status. Budgets are submitted to, then amended by, the Committee, and then presented to the Student Senate chamber for approval.

2. Weekly Funding Requests

The money that funds weekly requests derive from 2 funds: Chartered Organizations & Senate (see details in the section below).

Student organizations recognized by their Graduate Councils are not eligible to participate in the weekly funding process.

All funding requests should abide by and reflect compliance with the Finance Committee Standards.

Here is more information regarding Senate-funded flights.

The Committee does not fund prior debt, defined as any expenses incurred before presenting your request to the Committee.

All weekly funding requests must be submitted by 3:30 PM Tuesday to be heard at Thursday’s Finance Committee meeting. Once your request has been submitted, you will be scheduled a time between 3:30-5:00 PM Thursday to present your request to the Committee. Following your presentation, the Committee will notify you and the Student Senate of the Committee’s decision. A two week Senate-approval process begins the first Tuesday after the Committee’s meeting. Once approval is complete, the Finance Chair will email you the final amount funded and the necessary steps to obtain your funds.

Chartered Organizations Fund (COF):

Who is eligible?

Charted organizations, which does not include those with temporary or frozen charter status.

What can be funded?

Programs, events and capital items not funded in semester budgets.

Programs, events and capital items not previously requested in semester budgets.

New or unforeseen costs associated with programs or events.

Senate Fund:

Who is eligible?

Any campus organization, group, or individual including organizations with temporary charters (excluding organizations with frozen charters).

What can be funded?

Any item or expense may be requested per compliance with Committee standards.

3. Summer Senate

Approximately $25,000 is allocated to campus organizations and groups each summer during four Senate meetings. Meeting dates for the summer will be posted on the Senate website during the month of May.

Please address any questions to the Finance Committee Chair, Caroline Matthews ( cematthews@smu.edu ).